Volunteers

Volunteers may enhance public library service but do not substitute for paid staff unless deemed necessary by the Library Director (or by the Board if the Library Director position is vacant). The Fort St. James Public Library does not compensate volunteers for time spent or unapproved expenses incurred.

Volunteers bring energy, enthusiasm, special skills, and a new perspective to the library. Every effort will be made to ensure that the volunteer experience is meaningful, engaging, and enjoyable.

Selection

  1. Age requirements for volunteers:
    1.1. 12 years of age for those who help run children’s programs under the supervision of the Children’s Librarian
    1.2. 16 years of age for those who will be required to work independently providing support services to staff and/or working on special projects
    1.3. under the age of 16 must have signed written permission from a parent or guardian.
  2. A volunteer application form and interview must be completed before anyone can serve as a volunteer at the Fort St. James Public Library.
  3. Volunteer applicants are held to the same standards as regular job applicants and will be selected based upon their qualifications and the needs of the library at any given time.
  4. While the library appreciates every person who wishes to volunteer at the library, opportunities for voluntary work are limited. Applicants will be asked to volunteer if a project is identified which matches their interest or qualifications.
  5. Volunteer service must be sufficient in scope and duration to justify the investment of staff time in training and managing the volunteers.

Responsibilities

  1. The Library Volunteer agrees to:
    1.1. Submit to a Criminal Records Check if they will be expected to work unsupervised with children or vulnerable adults.
    1.2. Attend on-the-job training and follow library rules and procedures.
    1.3. Provide advance notice to the library if he or she is unavailable to work or can no longer volunteer.
    1.4. Protect confidential information and exercise good judgment when acting on the library’s behalf.
    1.5. Accept supervision with a willingness to learn and a willingness to ask about things not understood.
  2. The Fort St. James Public Library agrees to:
    2.1. Provide necessary orientation, training, and supervision for the volunteer position, plus a copy of the Volunteer Policy and regular duties sheet.
    2.2. Change the volunteer assignment or add new duties only through mutual agreement  between the volunteer and his/her shift supervisor.
    2.3. Keep records of length of service and provide the volunteer with a letter of reference if requested.
  3. In the event that a volunteer is unable to adequately perform the duties assigned to him or her, and no other appropriate positions are available, the volunteer may be released from service.

Recognition

  1. The Board may choose to recognize and thank volunteers on an annual basis through a tea, luncheon or dinner.

Back to Policies